Wellington British Railway Modellers (WBRM) respects your privacy and is committed to protecting the personal information we collect and hold.
This Privacy Policy explains how we collect, use, store and disclose personal information in accordance with the Privacy Act 2020 and the Information Privacy Principles.
If you have any questions about this policy or the personal information we hold about you, please contact us.
Personal information
Personal information is information about an identifiable individual.
Depending on how you interact with WBRM, we may collect information such as:
- your name
- your email address or other contact details
- information you provide when contacting us, making an enquiry or completing a form
- information you provide in connection with membership or WBRM activities
- technical information generated when you use our website, such as your IP address, browser information and information recorded by cookies or server logs.
We only collect personal information where it is necessary for a lawful purpose connected with WBRM’s activities.
How we collect personal information
We generally collect personal information directly from you when you:
- contact WBRM
- submit a form through this website
- enquire about membership, events or other WBRM activities
- correspond with us by email or other means
- otherwise provide information to us voluntarily.
Some technical information may be collected automatically when you visit this website.
Where appropriate and permitted by law, information may also be obtained from another source.
How we use personal information
We may use personal information to:
- respond to enquiries and communicate with you
- administer membership and WBRM activities
- provide information or services you have requested
- organise and administer events, exhibitions and other activities
- operate, maintain and improve this website
- protect the security and integrity of our website and systems
- meet our legal obligations
- carry out other purposes for which the information was collected.
We will not generally use personal information for a purpose unrelated to the purpose for which it was collected unless permitted by law or you have authorised us to do so.
Sharing personal information
WBRM does not sell personal information.
We may disclose personal information where reasonably necessary for WBRM’s activities, including to organisations that provide services on our behalf such as website hosting or other technology services.
We may also disclose information:
- where you have authorised us to do so
- where disclosure is necessary for the purpose for which the information was collected
- where required or permitted by law.
Where personal information is disclosed outside New Zealand, we will take appropriate steps to comply with the requirements of the Privacy Act 2020.
Storage and security
We take reasonable steps to protect personal information against loss, misuse, unauthorised access, modification or disclosure.
Personal information may be stored electronically using systems and services operated by WBRM or by service providers acting on our behalf.
No internet-based system can be guaranteed to be completely secure, but we take reasonable precautions appropriate to the information we hold.
Retention
We will not retain personal information for longer than it is reasonably required for the purpose for which it was collected or for another purpose permitted by law.
Information that is no longer required will be securely deleted, destroyed or anonymised where appropriate.
Accessing and correcting your information
You have the right under the Privacy Act 2020 to ask whether WBRM holds personal information about you and to request access to that information.
You may also ask us to correct personal information that you believe is incorrect, incomplete or out of date.
There are some circumstances under the Privacy Act where access may be withheld.
To request access to or correction of your personal information, please contact us.
Privacy breaches
If a privacy breach occurs, WBRM will take reasonable steps to contain and assess it.
Where a privacy breach has caused, or is likely to cause, serious harm, we will notify the Office of the Privacy Commissioner and affected individuals as required by the Privacy Act 2020.
Cookies
This website may use cookies and similar technologies to provide website functionality and help us understand how the website is being used.
Cookies are small files stored by your web browser. They may be used for purposes such as:
- providing functionality required for the website to operate
- remembering preferences or information entered into the website
- maintaining website security
- measuring website usage and performance.
You can control or delete cookies through your browser settings. Disabling some cookies may affect the operation of parts of the website.
Where third-party services used by this website set their own cookies, those services may process information in accordance with their own privacy policies.
Other websites
This website may contain links to websites operated by other organisations.
WBRM is not responsible for the privacy practices or content of external websites. You should review the privacy policies of those websites if you provide personal information to them.
Children and young people
WBRM does not use this website with the intention of knowingly collecting personal information from children without an appropriate reason.
Where personal information about children or young people is collected as part of WBRM activities, it will be handled in accordance with the Privacy Act 2020 and appropriate safeguards will be applied.
Privacy Officer
WBRM has a Privacy Officer responsible for helping WBRM comply with its obligations under the Privacy Act 2020 and responding to privacy enquiries.
Privacy enquiries, including requests to access or correct personal information, can be made through our contact details.
Complaints
If you have a concern about how WBRM has handled your personal information, please contact us in the first instance so that we can investigate the matter.
You also have the right to make a complaint to the Office of the Privacy Commissioner if you are dissatisfied with how your privacy concern has been handled.
Changes to this policy
We may update this Privacy Policy from time to time to reflect changes to our website, WBRM’s activities or legal requirements.
Last updated: August 2026